THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/CONSTRUCTION MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
This item supports the Board's Value of "Ensuring economic opportunities for Broward's diverse population and businesses"; its Goal is to "Increase the economic strength and impact of revenue-generating County enterprises balancing economic, environmental, and community needs."
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 25% for this project. Both firms have committed to the CBE participation goal requirements, which the OESBD reviewed and approved (Exhibit 5).
This Agreement provides for professional architectural and engineering services on a continuing term basis for reports and studies. The professional services will include: conducting and preparing documentation studies, investigations and assessments, general investigative or exploratory reports concerning sites, buildings, infrastructure and other facilities or portions thereof; feasibility studies; existing facility and site documentation; budget development and forecasting; design and construction market analysis, facility assessments and evaluations; alternative site selection analysis; schedule development and analysis; fire rated assembly and protection systems analysis, building and zoning code analysis and investigations; bid/award analysis; negotiation support; inspections, testing and analysis, post-occupancy evaluations and studies; forensic studies; independent claims support and other similar miscellaneous study activities.
On June 06, 2017 (Item No. 69), the Board approved the Request for Proposals (RFP) No. R2113758P1, Architectural and Engineering Services for Reports and Studies. Four firms submitted proposals in response to the RFP.
On September 29, 2017, an Initial Evaluation Meeting was held. The Evaluation Committee determined that three firms, ACAI Associates, Inc., BEA Architects, Inc., and Walters Zackria Associates, PLLC, were both responsive and responsible to the requirements of the RFP. Lakdas/Yohalem Engineering, Inc. was determined to be non-responsible to the licensing requirements.
On October 12, 2017, a Final Evaluation meeting was held. After evaluation and scoring, the Evaluation Committee scored and ranked the firms as follows: 1) Walters Zackria Associates, PLLC. 2) ACAI Associates, Inc.
The Evaluation Committee's proposed recommendation of ranking was posted on the Purchasing Division website from October 13, 2017 through October 17, 2017, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers. There was no additional information submitted within this timeframe.
On November 07, 2017 (Item No. 66), the Board approved the Evaluation Committee's final ranking of the qualified firms and authorized staff to proceed with negotiations. On November 28, 2017, a Sunshine meeting was held to negotiate this Agreement with Walters Zackria Associates, PLLC, and on November 29, 2017, a Sunshine meeting was held to negotiate this Agreement with ACAI Associates, Inc. These meetings were attended by representatives of Walters Zackria Associates, PLLC, ACAI Associates, Inc., staff from the Construction Management Division and the Purchasing Division.
Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on Broward County’s Purchasing Division website at
http://www.broward.org/Purchasing/Pages/Repository.aspx.
The Evaluation Committee consisted of:
Martha Perez-Garviso, Purchasing Manager, Purchasing Division, Finance and Administrative Services Department (Chair and Non-Voting Member)
Jeff Halsey, Director, Environmental and Consumer Protection Division, Environmental Protection and Growth Management Department
Brad Terrier, Assistant Director, Highway Construction and Engineering Division, Public Works Department
Ariadna Musarra, Director/County Architect, Construction Management Division, Public Works Department