THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/WATER AND WASTEWATER SERVICES RECOMMEND APPROVAL OF THE ABOVE MOTION.
The Office of Economic and Small Business Development did not assign County Business Enterprise (CBE) goals to this procurement because there are no CBE firms available to provide these services, and there are no subcontracting opportunities for CBE firms (Exhibit 2).
The purpose of this contract is to provide printing and mailing services for distribution of utility bills, customer newsletters, and special notices to customers of Broward County Water and Wastewater Services (WWS). The services include design services, data processing, printing, folding, inserting, presorting, metering and mailing of utility bills for commercial, retail, large users, well water and multi-line customers.
The allowance included in this contract, in the total amount of $520,000, is for postage costs associated with mailing utility bills to WWS customers. Expenditures under the postage allowance item must be approved by the contract administrator and will be reimbursed at the contractor's actual cost without mark-up.
In accordance with the Broward County Living Wage Ordinance No. 2008-45, as amended, Section 26-101 (i), these are covered services. Northeast II, Inc. DBA TC Delivers has agreed to be bound to the contractual obligations of the Living Wage Ordinance.
The Director of Purchasing has determined the apparent low bidder, Level One, LLC, to be non-responsive for non-compliance with the bid requirements for subcontracting, which required 100% self-performance by the successful vendor.
WWS reviewed the bid submitted by the low responsive, responsible bidder Northeast II, Inc. DBA TC Delivers and concurs with the recommendation for award (Exhibit 3). No vendor performance evaluations were completed for Northeast II, Inc. DBA TC Delivers.
There was no protest or appeal filed regarding this procurement.
Incumbent: Municipal Code Corp., Contract Number: Y1424610G1, Utility Bill Printing and Mailing Services; Contract Term: February 25, 2016 to August 02, 2017, Expenditures to date: $140,694. Interim Contract Number Y1424610X1, Utility Bill Printing and Mailing Services; Contract Term: December 5, 2017 for a period not-to-exceed 90 days, Expenditures to date: $96,500.
Interim Contract Y1424610X1 with Municipal Code Corp., in the amount of $97,500, was approved by the Director of Purchasing utilizing the same pricing, terms and conditions as Contract No. Y1424610G1 in order to provide continuity of services from December 5, 2017 for a maximum 90-day period, until award of a replacement contract.
The bid validity for this project expired on February 2, 2018. Northeast II, Inc. DBA TC Delivers agreed to extend its bid validity through February 28, 2018 for Bid No. K2114434B1.
The bid posted on August 25, 2017 and opened on October 2, 2017; nine bids were received with one declination (Exhibit 1).
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