Broward County Commission Regular Meeting

A. MOTION TO MODIFY sole source standardization for the software, maintenance, service, repairs and future upgrades for the Parking Access and Revenue Control (PARC) Systems for the Broward County Fort Lauderdale-Hollywood International Airport to add Facilities Management Division and update standardized legal vendor name from CTR Systems to HUB Parking Technology USA Inc.

(Per the Tuesday Morning Memorandum, signature pages have been received.)

ACTION:  (T-10:27 AM)  Approved.  (Scrivener’s Error – See County Administrator’s Report: Exhibit 2, Page 2, signature page has been edited to reflect the new County Attorney.)
 
VOTE: 8-0.  Commissioner Ryan was not present during the vote.

B. MOTION TO APPROVE Second Amendment to Agreement between Broward County and HUB Parking Technology USA Inc. for Web PARC/S Parking Access and Revenue Control Systems Maintenance, Repair, Upgrades and Replacement Services for Various Locations, Agreement No. R1098410A1, for a month-to-month extension, not-to-exceed six months, beginning December 31, 2017; amendment amount is not-to-exceed $45,000, for a revised total agreement amount of $444,800.

(Per the Tuesday Morning Memorandum, signature pages have been received.)

ACTION:  (T-10:27 AM)  Approved.  (Scrivener’s Error – See County Administrator’s Report: Exhibit 2, Page 2, signature page has been edited to reflect the new County Attorney.)
 
VOTE: 8-0.  Commissioner Ryan was not present during the vote.

A. In accordance with the Broward County Procurement Code, Section 21.54, the Director of Purchasing may recommend to the Board any brand or source of supplies or services be standardized as the only brand or source of service or commodity, that will be purchased for a particular agency or County-wide.

B. In accordance with the Broward County Procurement Code, Section 21.43, Board approval is required for any contract extension beyond five years.

A. Provides for sole source standardization for Facilities Maintenance Division’s parking access and revenue control systems and updates the vendor's legal name for the referenced standardization.

B. Provides for an extension of the current agreement in order to negotiate a replacement agreement.

None.

THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/FACILITIES MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.

MOTION A:
On June 25, 2002 (Item No. 10), the Board approved sole source, sole brand standardization of CTR Systems, Inc. (CTR) for the software, maintenance, service, repairs and future upgrades for the Parking Access Revenue Control (PARC) Systems for the Fort Lauderdale-Hollywood International Airport (FLL).

On April 25, 2014, the Director of Purchasing approved affidavit of name change from CTR Systems Parking, Inc. to CTR Parking Solutions, LLC.

On June 24, 2014 (Item No. 7), the Board reaffirmed CTR Parking Solutions, LLC as the most reasonable source to provide upgrades of hardware, software, services, and ongoing maintenance for the PARC/S system at FLL.

On June 15, 2015, the Director of Purchasing approved affidavit of assignment of contracts (for R1098410A1, E706265M9 and Z1020501Q1) from CTR Parking Solutions, LLC to HUB Parking Technology USA Inc.

Motion A requests that the Facilities Management Division be added to the sole source approval and updates the standardized legal vendor name.

MOTION B:
On August 20, 2014, the Director Purchasing approved retroactive Agreement No. R109841A1 between Broward County and CTR Parking Solutions, LLC for Web PARC/S Parking Access and Revenue Control Systems Maintenance, Repair, Upgrades and Replacement Services for Various Locations. The agreement included the option for the Director of Purchasing to renew the Agreement for up to four, one-year renewal periods, in the annual estimated amount of $60,000 and a five-year potential not-to-exceed amount of $300,000. To date, all renewal terms have been exercised and the current agreement expires on December 31, 2017.

On June 15, 2015, the Director of Purchasing approved the assignment of Agreement No. R109841A1 from CTR Parking Solutions, LLC to HUB Parking Technology USA Inc. (HUB).

On November 30, 2017, the Director of Purchasing retroactively approved the First Amendment for Agreement No. R109841A1, to add two locations to the agreement. The revised total agreement was $399,800.

Motion B is requesting approval of the Second Amendment, which will allow extension of the current agreement, for up to six months. Upon approval of sole source standardization, including the Facilities Management Division (FMD), a new two-party agreement will be negotiated with HUB to cover parking access revenue control systems at four locations (five garages). Any future FMD locations would also be covered by the sole source standardization for the software, maintenance, service, repairs and future upgrades.

The amounts referenced in this agenda item have been rounded up to the nearest whole dollar.

Signature pages for the amendment will be forthcoming and will be noted in the Monday Night Memo.

Scott Campbell, Director, Facilities Management Division, (954) 357-5590
Thomas J. Hutka, P. E., Director, Public Works Department, (954) 357-6410
Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6137