Broward County Commission Regular Meeting

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AI-25820

40.

Meeting Date:	12/05/2017
Director's Name:	Stacy Ritter
Department:	Greater Fort Lauderdale Convention

Information

Requested Action

MOTION TO APPROVE sole source designation and Third Amendment to the Professional Services Agreement between Broward County and Academy Street Collaboration, LLC extending the agreement for six months, not to exceed beyond May 13, 2018, and increasing the not-to-exceed amount by $124,350, from $87,600 to $211,950, and authorize Mayor and Clerk to execute same.

(Withdrawn for further staff review.)

Why Action is Necessary

Board of County Commissioners' approval is required for contracts for professional services of multi-year contracts that exceed $200,000 in accordance with Broward County Procurement Code, Section 21.31.b.2.

What Action Accomplishes

Affirms Academy Street Collaboration, LLC as the sole source for this contract extension and allows for continued and uninterrupted advisory services to the Greater Fort Lauderdale Convention & Visitors Bureau.

Is this Action Goal Related

Previous Action Taken

None.

Summary Explanation/Background

THE GREATER FORT LAUDERDALE CONVENTION AND VISITORS BUREAU (GFLCVB) AND THE PURCHASING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

On February 6, 2017, the Purchasing Director approved the Agreement with Academy Street Collaboration, LLC to provide consultant and advisory services to the GFLCVB, from February 6, 2017 to May 7, 2017, in the estimated amount of $43,850.

On May 5, 2017, the Purchasing Director approved the First Amendment to the Agreement extending the term of the contract through November 13, 2017 and increasing the value of the contract to $67,500.

On June 30, 2017, the Purchasing Director approved the Second Amendment to the Agreement to allow an increase to the authorized reimbursable expenses, increasing the value of the contract to $87,600.

The proposed Amendment will provide for continued consultant and advisory services to the GFLCVB. The amendment will extend the agreement for up to six months through May 13, 2018 and will increase the not-to-exceed maximum to $211,950.

Source of Additional Information

Stacy Ritter, President, Greater Fort Lauderdale Convention and Visitors Bureau, (954) 765-4466

Fiscal Impact

Fiscal Impact/Cost Summary:

This Amendment will be funded by the Greater Fort Lauderdale Convention and Visitors Bureau Fund 11405-20801000-512190.

Attachments
Exhibit 1 - Third Amendment
Exhibit 2 - Sole Source Memo