Broward County Commission Regular Meeting

MOTION TO AWARD open-end contract to the apparent low responsive, responsible bidder, Contracting & Consulting, Inc., for Repair or Replacement of Windows and Glass Doors, Bid No. X2112978B1, for the Broward County Port Everglades Department and other Broward County agencies, in the annual estimated amount of $615,478, which includes allowances in the amount of $35,000, and authorize the Director of Purchasing to renew the contract for two one-year periods for a three-year potential estimated amount of $1,846,433. The initial contract period begins on the date of award and terminates one year from that date, contingent upon the receipt and approval of performance and payment guaranty.

ACTION:  (T-10:35 AM)  Approved.  (Scrivener’s Error – See County Administrator’s Report: Motion currently reads: Motion to award open-end contract to apparent low responsive… Should read: Motion to award open-end contract to the low responsive…)

VOTE: 9-0.  Commissioner Geller voted in the affirmative telephonically.

In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000 per annum or $400,000 in a multi-year period.

Provides for the repair or replacement of existing windows and glass doors for the Broward County Port Everglades Department and other Broward County agencies.

THE PURCHASING DIVISION AND THE PORT EVERGLADES DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTION.

The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) goal of 25% for this contract. Contracting & Consulting, Inc. committed to 100% CBE participation, which has been reviewed and approved by the OESBD (Exhibit 2).

The purpose of this contract is to provide repairs or replacements of existing windows and glass doors at Port Everglades and various other Broward County agency locations on an as needed basis.

This procurement carries a 25% performance and payment bond. The Purchasing Division has confirmed with the surety company that Contracting & Consulting, Inc. has the capacity to obtain the required bond.

The allowance items included in this contract in the annual amount of $35,000 include $25,000 for parts and materials and $10,000 for non-Broward County permits and fees. Expenditures under these allowance items must be approved by the contract administrator and will be reimbursed at the contractor's actual incurred cost, without mark-up (Exhibit 1).

The Director of Purchasing has determined the low bidder, The Window Tint Guys, Inc., to be non-responsive as it did not bid on all line items as required in the solicitation. Additionally, the vendor is non-responsive for not providing the required bid bond and not meeting the solicitation’s CBE 25% goal participation requirements.

The Broward County Port Everglades Department has reviewed the bid submitted by Contracting & Consulting, Inc. and concurs with the recommendation for award (Exhibit 3).

Two vendor performance evaluations have been completed for Contracting & Consulting, Inc. attaining an overall rating of 4.75 out of a possible rating of 5.0. Copies of the vendor's performance evaluations are available upon request.

There was no protest or appeal filed regarding this procurement.

The bid posted on August 17, 2017 and opened on September 20, 2017; two bids were received with no declinations (Exhibit 1).

The amounts referenced in this agenda have been rounded to the nearest whole dollar.  Vendor payments will be based on the actual total bid amount.  The bid tabulation reflects the actual amount of the award.

Incumbent: Contracting & Consulting, Inc. Contract Title: Installation and Repair of Windows and Doors, Contract No. X1133903B2, Contract Term: December 1, 2013 through November 30, 2016, Expenditures: $1,568,547.

Brenda Billingsley, Director, Purchasing Division, (954) 357-6070.