THE PURCHASING DIVISION, THE ENVIRONMENTAL PROTECTION AND GROWTH MANAGEMENT DEPARTMENT/ENVIRONMENTAL PLANNING AND COMMUNITY RESILIENCE DIVISION, AND THE PORT EVERGLADES DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
There were no goals assigned to these procurements, because emergency procurements approved by the Director of Purchasing are exempt from application of participation goals.
On September 6, 2017, the Board declared a State of Emergency for Hurricane Irma. Broward County anticipated wind, rain, and other potentially dangerous conditions from Hurricane Irma. The declaration included authorization of procurement of supplies, equipment, and services without formal bidding procedures, to protect the health, safety, and welfare of the community.
On September 13, 2017, the Board extended the State of Emergency for Hurricane Irma for an additional seven days.
Motion A:
In accordance with the Procurement Code, Section 21.85.d, Emergencies Under Consultants' Competitive Negotiations Act (CCNA), the Board is empowered by State Statute to declare the purchase of professional consulting services under CCNA to be an emergency. After such declaration, the Board may direct that any part or all of the procedures mandated in the Procurement Code and by CCNA be eliminated in accordance with the necessity of the situation.
As a result of Hurricane Irma, the County's shoreline experienced losses and erosion. Subsequently, County staff performed preliminary beach assessments and determined that erosion was severe enough to warrant an extensive post-storm beach survey and analysis. The County's beaches are a Federal Shore Protection Project, and therefore could be eligible for 100% disaster assistance cost-share by the Corps of Engineers (Corps), based on documentation. A post-storm survey and analyses/reports of beaches would document damage; the Corps requested the survey and the reports to be submitted within 60-90 days. If the County fails to meet the timeframe, it may result in a loss of funding for restoration.
The Environmental Planning and Community Resilience Division (EPCRD) recommended Olsen Associates, Inc. (Olsen) for the emergency procurement as the most reasonable source. Olsen is the current coastal engineering services consultant for the Broward County Shore Protection Project (Agreement No. 040897-RB). Additionally, on September 14, 2017 (Item No. 58), the Board approved Olsen as the number one ranked firm for RFP No. T2112588P1, Coastal Engineering Consultant Services for Segment III Shore Protection Project.
If the beach restoration project is approved, based on the post-storm survey and the analyses/reports, it may be eligible for restoration and cost sharing by the Corps, therefore it is not eligible for Federal Emergency Management Agency reimbursement. The EPCRD previously budgeted a post-storm survey as part of their capital plan as a contingency, if required. The budget was based on scope of services and the project manager’s estimate of services required.
On September 20, 2017, the Director of Purchasing approved the reasonable sole source and emergency procurement for Post Hurricane Irma Beach Survey and Analyses, Contract No. PNC2115383Q1, in the amount of $227,500.
Motion B:
As a result of Hurricane Irma, there were large amounts of debris throughout the County. The Port Everglades Department, in an effort to re-open for business, required debris removal to clear roads, parking lots, and access points. The County’s debris contractor’s employees did not possess security clearance credentials; security clearance can take several days to weeks for processing. DP Development of the Treasure Coast, LLC previously performed work within Port Everglades and possessed the required security clearance. The contractor honored its same prices, under the current County contract no. C1347414B1, for General Roadway and Miscellaneous Construction, for this emergency service.
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