Broward County Commission Regular Meeting

MOTION TO AWARD fixed contract to low bidder, Arc Electric, Inc., for Bid No. N2114404C1, Miramar Parkway Fiber Optic Intersection Improvements, for Highway Construction and Engineering Division, in the amount of $498,888, which includes allowances in the amount of $10,000, to be substantially completed in 150 calendar days from the Project Initiation Date specified in the Second Notice to Proceed, contingent upon the receipt and approval of insurance/performance and payment guaranty, and authorize the Mayor and Clerk to execute the same. (Commission District 8)

ACTION:  (T-10:35 AM)  Approved.
 
VOTE: 9-0.  Commissioner Geller voted in the affirmative telephonically.

In accordance with the Broward County Procurement Code, Section 21.31.a.4, the Board is required to approve all purchases exceeding $250,000.

Provides for a fixed contract for all labor, materials, equipment and services for the fiber optic intersection improvements in the City of Miramar. 

None.

THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/HIGHWAY CONSTRUCTION AND ENGINEERING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise (CBE) participation goal of 26% for this contract. Arc Electric, Inc. has committed to 26% CBE participation, which has been reviewed and approved by the OESBD (Exhibit 2).

The purpose of this contract is to provide all labor, materials, equipment and services for fiber optic intersection improvements in the City of Miramar.

This procurement carries a 100% performance and payment guaranty. The Purchasing Division has confirmed with the surety company that Arc Electric, Inc. has the capacity to obtain the required guaranty.

The allowances incorporated into this contract, in the amount of $10,000, are for permit fees. Expenditures under these allowance items must be approved by the contract administrator and will be reimbursed at the contractor’s actual incurred cost, without mark-up (Exhibit 1).

The solicitation required the prime vendor to possess a State Certified General Contractor license (or equivalent Broward County license) and possess FDOT prequalification(s) in the work being performed. Pursuant to Chapter 337, Florida Statutes, a contractor who has been prequalified for a particular type of work by FDOT must be presumed to be qualified by a governmental entity to do that type of work. Based on the state statute, Arc Electric, Inc., is not required to possess a general contractor’s license, since it possess FDOT prequalifications.

The Highway Construction and Engineering Division has reviewed the bid submitted by Arc Electric, Inc., and concurs with the recommendation for award (Exhibit 3). Four vendor performance evaluations have been completed for Arc Electric, Inc., with an average of 4.51 out of a possible rating of 5.0. Copies of the vendor performance evaluations are available upon request.

There was no protest or appeal filed regarding this procurement.

The bid posted on July 28, 2017 and opened on August 30, 2017; three bids were received (Exhibit 1).

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070