Broward County Commission Regular Meeting

A. MOTION TO ACKNOWLEDGE AND FILE County Auditor’s Report - Follow-up Review of Hourly Billing Rates - DMJM Aviation, Inc. Contract for Program Management Services for New South Runway, Terminal 4 Replacement and Enabling Projects at the Fort Lauderdale-Hollywood International Airport - Report No. 18-2.

(Commissioner Ryan pulled this item.)

ACTION:  (T-10:39 AM)  Approved.  (Refer to minutes for full discussion.)
 
VOTE: 8-0.  Commissioner Bogen was not present.  
 
B. MOTION TO ACKNOWLEDGE AND FILE County Auditor’s Report - Follow-up Review of Hourly Billing Rates - Gresham, Smith and Partners Contract for Consultant Services for Terminal Modernization at the Fort Lauderdale-Hollywood International Airport - Report  No. 18-3.

(Commissioner Ryan pulled this item.)

ACTION:  (T-10:39 AM)  Approved.  (Refer to minutes for full discussion.)
 
VOTE: 8-0.  Commissioner Bogen was not present. 

C. MOTION TO ACKNOWLEDGE AND FILE County Auditor’s Report - Follow-up Review of The Urban Group, Inc. - Review of Overhead and Fringe Benefit Factors - Consultant Services Contract for Noise Mitigation Program Assistance at the Fort Lauderdale-Hollywood International Airport - Report No. 18-4.

(Commissioner Ryan pulled this item.)

ACTION:  (T-10:39 AM)  Approved.  (Refer to minutes for full discussion.)
 
VOTE: 8-0.  Commissioner Bogen was not present.  
 
D. MOTION TO ACKNOWLEDGE AND FILE County Auditor’s Report - Follow-up Review of Atkins North America, Inc. (f/k/a PBS&J) - Review of Overhead and Fringe Benefit Factors - Consultant Services Contract for Expansion of Runway 9R/27L at the Fort Lauderdale-Hollywood International Airport - Report No. 18-5.

(Commissioner Ryan pulled this item.)

ACTION:  (T-10:39 AM)  Approved.  (Refer to minutes for full discussion.)
 
VOTE: 8-0.  Commissioner Bogen was not present.  
 
E. MOTION TO ACKNOWLEDGE AND FILE County Auditor’s Report - Follow-up Review of Gresham, Smith and Partners - Review of Overhead and Fringe Benefit Factors - Consultant Services Contract for Airport Terminals 1, 2, and 3 Modernization - Report No. 18-6.

(Commissioner Ryan pulled this item.)

ACTION:  (T-10:39 AM)  Approved.  (Refer to minutes for full discussion.)
 
VOTE: 8-0.  Commissioner Bogen was not present.  
 
F. MOTION TO ACKNOWLEDGE AND FILE County Auditor’s Report - Follow-up Review of The Urban Group, Inc. - Review of Overhead and Fringe Benefit Factors - Consultant Services Contract for Noise Mitigation Program Assistance at the Fort Lauderdale-Hollywood International Airport - Report No. 18-7.
 
(Commissioner Ryan pulled this item.)

ACTION:  (T-10:39 AM)  Approved.  (Refer to minutes for full discussion.)
 
VOTE: 8-0.  Commissioner Bogen was not present. 

G. MOTION TO ACKNOWLEDGE AND FILE County Auditor’s Report - Follow-up Review of Turner Construction Company - Review of Overhead and Fringe Benefit Factors - Consultant Services Contract for Construction Project Management Terminal 4 Gate Replacement Project (RFP N0923313P1) - Report No. 18-8.

(Commissioner Ryan pulled this item.)

ACTION:  (T-10:39 AM)  Approved.  (Refer to minutes for full discussion.)
 
VOTE: 8-0.  Commissioner Bogen was not present. 

The Office of the County Auditor conducted  follow-up reviews of the hourly billing rates for the Broward County Aviation Department's (BCAD) agreements with five prime engineering/architectural consultants (Consultants):

The purpose of our original reviews was to determine whether 1) the hourly billing rates invoiced by the five prime Consultants and their 57 subconsultants complied with contract requirements and 2) the overhead and fringe benefit cost factors complied with the Federal Acquisition Regulation (FAR) cost principles.

Original Findings and Recommendations
Our original review identified areas of non-compliance and overbilling and included recommendations requiring BCAD to take measures to ensure that future billings were properly supported and for Consultants, as applicable, to:

Follow-up Conclusion
Based on our follow-up reviews, we found all recommendations were implemented. BCAD recovered $625,159 in overpayments; Consultants provided, as applicable, certified schedules to support fringe and overhead benefit factors compliant with FAR cost principles; and Consultants reviewed, as applicable, all prior and subsequent invoices and remitted additional overpayments to BCAD. Table 1 below lists recoveries of overpayments by audit report, by Consultant.
 
Table 1: Total Recoveries from Desk Reviews of Hourly Billing Rates and Overhead and Fringe Benefit Factors (Recovery includes amounts held in retainage)

   Source: Prepared by the Broward County Office of the County Auditor

We commend management for implementing the recommendations and recovering the overpayments.

The seven follow-up reports, which provide detail of the prior findings, recommendations and status of implementations, are attached as Exhibits 1 to 7.