THE PURCHASING DIVISION AND THE AVIATION DEPARTMENT RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development did not establish a County Business Enterprise goal for this procurement (Exhibit 2).
The Director of Purchasing recommends waiving, as a non-substantive irregularity, the requirement for $5,000,000 in "Employer's Liability" insurance coverage, as stated in the original bid documents. The Risk Management Division determined that the $5,000,000 requirement was a typographical error, and the intent was to request $500,000 in coverage. Rosenbauer Minnesota, LLC has provided its certificate of insurance with the correct amount of "Employer's Liability" coverage and Broward County as additionally insured. There is no competitive advantage gained by the bidder by this waiver, and it does not adversely affect the interests of the County.
The Director of Purchasing also recommends waiving, as a non-substantive irregularity, the requirement to submit the bid bond in the form of the County's approved bid bond form by the solicitation due date and time. Rosenbauer Minnesota, LLC provided the required 5% bid bond prior to bid opening; however, the bid bond was not on the County's approved bid bond form. By submitting the bid bond on time and for the correct amount, the bidder demonstrated its intent to meet the requirements of the bid. Rosenbauer Minnesota, LLC subsequently provided the bid bond on the correct form and is in compliance with the bid bond requirement. There is no competitive advantage gained by the bidder by this waiver, and it does not adversely affect the interests of the County.
The purpose of this contract is to purchase two Aircraft Rescue and Fire Fighting Trucks and optional items for the Aviation Department for use at the Broward County Fort Lauderdale-Hollywood International Airport to ensure continuation of its safety operations and compliance with the Federal Aviation Administration. One vehicle will replace the 3,000 gallon 2003 E-One Titan Truck No. 3 in the Airport's fleet, as it is 14 years old and has reached its useful life limit. The other vehicle is necessary to ensure that there are at least three fully functional and ready available vehicles at all times.
This procurement carries a 100% performance and payment guaranty. The Purchasing Division has confirmed with the surety company that Rosenbauer Minnesota, LLC has the capacity to obtain the required guaranty.
The Aviation Department has reviewed the bid submitted by Rosenbauer Minnesota, LLC and concurs with the recommendation for award (Exhibit 3). No performance evaluations were completed for Rosenbauer Minnesota, LLC.
The purchasing agent has researched the prices submitted by the recommended bidder, Rosenbauer Minnesota, LLC, and has determined that the prices submitted are fair, reasonable and aligned with market analysis for the industry in comparison to the previous Broward County contract (Exhibit 4).
There was no protest or appeal filed regarding this procurement.
This contract does not replace any other contract.
The bid posted on May 15, 2017 and opened on June 16, 2017; two bids were received with one declination (Exhibit 1).
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