Broward County Commission Regular Meeting

A. MOTION TO ADOPT budget Resolution No. 2017-478 within the General Capital Outlay Fund in the amount of $1,732,000 for the purpose of providing additional funds for the Fire Station Alerting project. This includes $1,522,780 for Fire Station Alerting equipment and $209,220 for Mission Critical Partners Project Management and Engineering Services.

(A member of the public pulled this item.)

ACTION:  (T-11:08 AM)  Approved.  (Refer to minutes for full discussion.)

VOTE:  9-0.

B. MOTION TO APPROVE Agreement between Broward County and Keylite Power & Lighting Corp., for Request for Proposals (RFP) No. R1426611P1, Fire Station Alerting System, in the not-to-exceed amount of $1,500,000 for the initial system implementation, plus $225,000 in contingency equipment, $260,000 in subcontractor fees and $1,250,000 in support  and maintenance services for a five-year initial term and an additional $3,000,000 total not-to-exceed amount for the two five-year renewal periods, and optional services in the total not-to-exceed amount of $500,000 for the duration of the contract; for a cumulative not-to-exceed total of $6,735,000for the 15-year life expectancy of the system; and authorize the Director of Purchasing to renew the Agreement for up to two five-year renewal periods; and to authorize the Mayor and Clerk to execute same.

(A member of the public pulled this item.)

ACTION:  (T-11:08 AM)  Approved.  (Refer to minutes for full discussion.)

VOTE:  9-0.

A. Transfer of funds from reserves and the increase of a project budget by more than 5% both require the approval of the Board. The requested funds are required to replace the aging fire station alerting system, which is no longer supported by the equipment manufacturer.

B. In accordance with the Broward County Procurement Code, Section 21.31.b.2, Board approval is required for professional services agreements greater than $100,000 per annum or $200,000 for multi-year contracts.

A. Provides for the transfer of $1,732,000 in non-recurring funding from the general capital outlay reserve for project commitments to the fire station alerting project, for both fire station alerting equipment and project management and engineering services.

B. Provides agreement for a new Broward County Fire Station Alerting System to replace the existing system, which is no longer supported by the equipment manufacturer.

None.

THE PURCHASING DIVISION AND THE OFFICE OF REGIONAL COMMUNICATIONS AND TECHNOLOGY RECOMMEND APPROVAL OF THE ABOVE MOTIONS.

The Office of Economic and Small Business Development did not assign a County Business Enterprise (CBE) participation goal for this procurement, because there are no certified CBE firms that may be able to provide the services requested.

On March 15, 2016 (Item No. 29), the Board approved the Request for Proposals (RFP) No. R1426611P1, Fire Station Alerting System. Two firms submitted proposals in response to the RFP.

On June 20, 2016, an Initial Evaluation Committee Meeting was held. The Evaluation Committee determined that both firms were responsive and responsible to the requirements of the RFP.

On August 29, 2016, a Final Evaluation Committee Meeting was held. The Evaluation Committee viewed presentations and reviewed the Technical Review Panel Report of Demonstrations held in Miami-Dade County and the City of Tallahassee, Florida. After evaluation of the proposals and the Technical Review Panel Report, the Evaluation Committee scored both firms and named Keylite Power & Lighting Corp. as the first-ranked firm.

On September 27, 2016 (Item No. 45), the Board approved the Evaluation Committee’s final ranking of the qualified firms and authorized staff to proceed with negotiations

Sunshine meetings were held with Keylite Power & Lighting Corp. to negotiate an agreement on: September 28 and 30, 2016, March 6 and 9,  2017, April 20 and 24, 2017, July 21 and 26, 2017 and August 11, 2017. These meetings were attended by representatives of Keylite Power & Lighting Corp, Office of Regional Communications and Technology, Consultant Mission Critical Partners, Broward County Purchasing Division and the County Attorney’s Office.

In response to the RFP, Keylite Power & Lighting Corp submitted an alternative backhaul solution, for a the FireNet system, that would replace several (i.e. AT&T, Agency’s WAN/LAN) connectivity requirements with a microwave backhaul. This option provides a separate FireNet microwave internet protocol network. Upon consideration of the FireNet's functionality and technology, the County elected to implement the FireNet solution as it provides critical independent network connections between the County’s and municipalities' public safety communication points.

Fire Station Equipment “Basic Station Option” is included for use by Other Eligible Purchasers (Article 14.30), if they choose to purchase goods or services from Provider with their own municipal budget under the terms and conditions of this Agreement.

The Evaluation Committee consisted of:
Mitchell Cohen, Purchasing Agent, Purchasing Division (Non-voting chair)
Alphonso Jefferson, Assistant County Administrator, County Administration
Lygia Torres, Information Systems Supervisor, Office of Regional Communications and Technology
Jeff Levy, Division Chief, Lauderhill Fire Rescue

Brenda J. Billingsley, Director, Purchasing Division, (954) 357-6070