Broward County Commission Regular Meeting

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AI-24943

96.

Meeting Date:	08/22/2017
Director's Name:	Stacy Ritter
Department:	Greater Fort Lauderdale Convention

Information

Requested Action

MOTION TO APPROVE First Amendment to the agreement with TNT Promotions, Inc., D/B/A Sharp Marketing, to extend the agreement Sharp Marketing, commencing on October 1, 2017 on a month to month basis, for a period not to exceed six months through March 31, 2018, in the estimated not-to-exceed amount of $100,000, in order to provide for uninterrupted fulfillment of marketing and distribution of Broward County logo identified apparel and merchandise for Broward County agencies; and authorize the Mayor and Clerk to execute same. The current agreement expires on September 30, 2017.

ACTION: (T-10:19 AM) Approved.

VOTE: 9-0.

Why Action is Necessary

In accordance with the Broward County Procurement Code, Section 21.31.g, no contract shall extend beyond five years without the express consent of the Board.

What Action Accomplishes

Provides for the extension of the agreement with TNT Promotions, Inc. d/b/a Sharp Marketing, on a month to month basis allowing for uninterrupted fulfillment of orders for Broward County agencies marketing and distribution of Broward County logo identified apparel and merchandise.

Is this Action Goal Related

Previous Action Taken

None.

Summary Explanation/Background

THE GREATER FORT LAUDERDALE CONVENTION AND VISITORS BUREAU AND PURCHASING DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTION.

The Greater Fort Lauderdale Convention and Visitors Bureau (GFLCVB) is requesting approval of the first amendment to the Agreement between Broward County and TNT Promotions, Inc., D/B/A Sharp Marketing, to extend the term of the agreement on a month-to-month basis for a maximum of six months, up to and including March 31, 2018.

On February 12, 2013, Item No. 20, the Board of County Commissioners approved the initial term of the agreement through September 30, 2015. The agreement included two one-year renewal options that have been exercised, with the final renewal option ending on September 30, 2017. This extension will allow for the continued manufacturing, purchasing, distribution, sales and marketing of logo identified apparel and merchandise for Broward County agencies and the Greater Fort Lauderdale Convention and Visitors Bureau, until the award of a new contract. A Request for Proposals (RFP) solicitation bid package will be forthcoming to the Board of County Commissioners for review and approval in the near future.

Source of Additional Information

Ivan Pato, Administrative Manager, GFLCVB, 954-767-2477

Fiscal Impact

Fiscal Impact/Cost Summary:

The estimated not-to-exceed cost for the Greater Fort Lauderdale Convention and Visitors Bureau is $100,000 and will be budgeted in Fund No. 11405-20801000-546020. No additional funding is required for other Broward County agencies.

Attachments
Exhibit 1 - Agreement Summary
Exhibit 2 - 1st Amendment Agreement
Exhibit 3 - CBE Compliance Review