Broward County Commission Regular Meeting

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AI-24229

122.

Meeting Date:	08/22/2017
Director's Name:	George Tablack
Department:	Finance & Administrative Services	Division:	Purchasing

Information

Requested Action

MOTION TO APPROVE final ranking of the qualified firms for Request for Proposals (RFP) No. R2111778P1, Architectural and Engineering Services for Works of a Specified Nature; the ranked firms are: 1 - Cartaya and Associates Architects, P.A.; 2 - Synalovski Romanik Saye, LLC; 3 - Walters Zackria Associates, PLLC; 4 - ACAI Associates, Inc., and authorize staff to proceed with negotiations.

(Transferred to the Consent Agenda.)

ACTION: (T-10:19 AM) Approved with the Yellow-Sheeted Additional Material, dated Tuesday, August 22, 2017, submitted at the request of the Finance and Administrative Services Department.

VOTE: 9-0.

Why Action is Necessary

Final ranking of qualified firms requires Board action.

What Action Accomplishes

Approves the Evaluation Committee's recommendation of the final ranking of qualified firms.

Is this Action Goal Related

Previous Action Taken

None.

Summary Explanation/Background

THE PURCHASING DIVISION AND THE EVALUATION COMMITTEE RECOMMEND APPROVAL OF THE ABOVE MOTION.

The objectives of this project are to engage the services of two qualified firms fully capable of providing professional services for “work of a specified nature” and assigned pursuant to work authorizations. The professional services will include: serving as the County’s design criteria professional; providing peer review of County projects; serving as a threshold or special inspector; providing permit-related plan review and other services as may be required by respective jurisdictional agencies within Broward County; assisting in the County’s development of non-project specific design criteria, design guidelines, detailing, and specifications; assisting in the County’s development of procedural and administrative standards and documentation for County projects; assisting with the development of alternative delivery contract models for County projects; providing construction contract administration and inspection services for County projects; assisting in County lead negotiations with consultants and contractors; providing bid/award analysis, concurrence support, and providing plan review and construction inspections on behalf of the County pursuant to the provisions of Section 110.8 of the Florida Building Code.

On March 28, 2017 (Item No. 50), the Board approved the Request for Proposals (RFP) No. R2111778P1, Architectural and Engineering Services for Works of a Specified Nature. Five firms submitted proposals in response to the RFP.

On July 31, 2017, an Initial Evaluation Committee Meeting was held. The Evaluation Committee determined that four firms were determined to be responsive and responsible to the requirements of the RFP, and that Covenant Engineering, Inc. was determined to be non-responsible to the State of Florida Registered Architect License and the State of Florida Registered Landscape Architect License requirements of the RFP.

On August 8, 2017, a Final Evaluation Committee Meeting was held. The Evaluation Committee named Cartaya and Associates Architects, P.A., as the first ranked firm and Synalovski Romanik Saye, LLC, as the second ranked firm (Exhibit 1).

The Evaluation Committee's proposed recommendation of ranking was posted on the Purchasing Division website from August 9, 2017 through August 11, 2017, which provided an opportunity for any proposer or interested party to present any new or additional information regarding the responsibility of the proposers. No additional information was received during that time-frame.

The Evaluation Committee's final recommendation of ranking will be posted on the Purchasing Division website from August 14, 2017 through August 18, 2017, which provides an opportunity for any aggrieved proposer to file a formal protest. In the event that a formal protest is received, the Board will be notified.

Additional supporting documentation provided to the Evaluation Committee regarding this procurement can be found on Broward County’s Purchasing Division website at: https://browardauthor/Purchasing/Pages/Repository.aspx

The Evaluation Committee consisted of:
Mike Mullen, Purchasing Agent, Purchasing Division, Finance and Administrative Services Department (Chair and Non-Voting Member).
Brad Terrier, Assistant Director, Highway Construction and Engineering Division, Public Works Department
Jeffrey Thompson, Assistant Director, Construction Management Division, Public Works Department
Carlos Hernandez, Construction Project Management Supervisor, Airport Expansion Program, Aviation Department

Source of Additional Information

Brenda Billingsley, Director, Purchasing Division, (954) 357-6070

Fiscal Impact

Fiscal Impact/Cost Summary:

This action has no fiscal impact.

Attachments
Exhibit 1 - Score Sheets and Summary
Exhibit 2 - Three-Question Matrix and Reference Checks
Additional Material - Information