THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/CONSTRUCTION MANAGEMENT DIVISION RECOMMEND APPROVAL OF THE ABOVE MOTIONS.
The Office of Economic and Small Business Development (OESBD) established a County Business Enterprise goal of 18% for this contract. RF Environmental Services, Inc. DBA Milan Construction & Real Estate (RF Environmental), a certified County Business Enterprise, committed to 85% self- participation, which was reviewed and approved by the OESBD (Exhibit 2).
The purpose of this contract is to provide all labor, materials, equipment, services and incidentals for the construction of two air monitoring stations. The work includes demolition of existing air monitoring stations and replacing them with pre-fabricated structures.
This procurement carries a 100% performance and payment guaranty. The Purchasing Division confirmed with the surety company that RF Environmental has the capacity to obtain the required guaranty.
The allowances incorporated into this contract, in the not-to-exceed amount of $41,000 are for permits, inspection fees, and utilities. Expenditures under this allowance must be approved by the contract administrator and will be reimbursed at the contractor's actual incurred cost, without markup.
In accordance with the Broward County Workforce Investment Program, Broward County Administrative Code, Section 19.211, these services are subject to the Workforce Investment Program. RF Environmental agreed to be bound to the contractual obligations of the Workforce Investment Program.
The Director of Purchasing has determined the apparent low bidder, LTB Electrical Services, Inc., to be non-responsive. The firm failed to meet the licensing requirements of the bid; the bidder possessed a Certified Electrical Contractor's license. The bid required a General Contractor or Broward County General Building Contractor - Class “A” license. Additionally, the bidder did not include an amount for bid line item no. 1 (premium for insurance and bonds).
The Director of Purchasing has determined the second apparent low bidder, Trevid Group, LLC, to be non-responsive. The firm failed to meet the licensing requirements of the bid; the bidder possessed a Certified Building Contractor's license. The bid required a General Contractor or Broward County General Building Contractor - Class “A” license. Additionally, the bidder did not comply with County Business Enterprise requirements.
The Construction Management Division reviewed the bids submitted by the first and second bidders and determined that the licenses possessed by each vendor did not meet the requirements of the solicitation document. The Construction Management Division reviewed the bid submitted by the low responsive, responsible bidder, RF Environmental, and concurs with the recommendation for award (Exhibit 3). No vendor performance evaluations were completed for RF Environmental.
The Construction Management Division reviewed RF Environmental’s prices and found the prices to be reasonable based on the size, phasing, and complexity of the site work. RF Environmental was 1.1% below the independent cost analysis completed by the Construction Management Division (Exhibit 4).
There was no protest or appeal filed regarding this procurement.
The bid posted on June 8, 2017 and opened on July 10, 2017; four bids were received with no declinations (Exhibit 1).
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