THE PURCHASING DIVISION AND THE PUBLIC WORKS DEPARTMENT/HIGHWAY AND BRIDGE MAINTENANCE DIVISION RECOMMEND APPROVAL FOR THE ABOVE MOTIONS.
The Office of Economic and Small Business Development did not assign County Business Enterprise (CBE) goals to this contract, as there is insufficient availability of CBE firms that are able to provide this commodity (Exhibit 4).
The purpose of these open-end contracts is to procure mosquito control supplies for the Broward County Highway and Bridge Maintenance Division. Bid No. N2114084B1 was grouped based on the product type and firms could bid on any or all groups.
On April 18, 2017, the Purchasing Division issued a Request for Information (RFI) to ascertain whether there were additional distributors authorized to sell or provide the mosquito control products specified as a sole source/brand by the Highway and Bridge Maintenance Division. The RFI yielded two responses; however, the responses did not indicate any additional vendors authorized to sell the items identified as a sole-source.
On June 1, 2017, the Director of Purchasing approved the recommendation of a sole source and/or sole brands (Exhibit 6).
On June 30, 2017, the Director of Purchasing approved Interim Contract No. N2114084X1 for SpringStar, Inc. in the amount of $80,000, for Group 3 (mosquito traps). The Highway Bridge and Maintenance Division requested the interim contract to conduct research during summer months. The interim contract began on July 3, 2017, and will terminate on the date of Board award of Contract No. N2114084B1. There was no previous contract for these supplies.
The Highway and Bridge Maintenance Division has reviewed the bids submitted by Univar USA, Inc. (Group 1), Adapco, LLC (Groups 2 and 4), SpringStar, USA (Group 3) for Bid No. N2114084B1; Clarke Mosquito Control Products, Inc. for Quotation No. N2114084Q1; and Adapco, LLC for Quotation No. N2114084Q2, and concurs with award recommendations (Exhibit 5).
The Director of Purchasing approved contract with Novelty Manufacturing Company for Group 5 in the annual estimated amount of $14,504 and Clarke Mosquito Control Products, Inc. for Group 6 in the annual estimated amount of $28,645, for Bid No. N2114084B1 Mosquito Control Supplies. These awards were within the Director of Purchasing’s award authority and may be renewed for two one-year periods, for a three-year potential amount of $153,615.
Three performance evaluations were completed for Adapco, LLC; the firm has an overall rating of 3.84 out of a possible 5.0. Six performance evaluations were completed for Clarke Mosquito Control Products, Inc.; the firm has an overall rating of 3.77 out of a possible 5.0. Copies of the vendor performance evaluations are available upon request. No vendor performance evaluations have been performed for SpringStar, Inc. and Univar USA, Inc.
For Group 1 of Bid No. N2114084B1, the three bidders offered the same pricing for all items in the group. In accordance with Procurement Code 21.31.c.1, the tie was broken based on vendor located within Broward County. Univar USA, Inc. supplied a Broward County Business Tax Receipt with its response.
Incumbent(s): Clarke Mosquito Control Products, Inc. (Group 1) and Adapco, LLC (Groups 2 and 3). Contract Title and Number: N2112664Q1, Mosquito Control Supplies. Contract Term: November 7, 2016, through August 7, 2017; Expenditures to-date: $894,140.
The Purchasing Agent has researched the prices submitted by the recommended bidders, and has determined that the prices submitted are fair, reasonable and aligned with market analysis for the industry in comparison to the previous Broward County contracts (Exhibits 7, 8 and 9).
The amounts referenced in this agenda item were rounded to the nearest whole dollar. Vendor payments will be based on the actual total bid amount of the award.
There was no protest or appeal filed regarding this procurement.
Bid No. N2114084B1 posted on May 2, 2017, and opened on May 19, 2017; five bids were received with no declinations (Exhibit 1).
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